COVID-19

Grayshott Social Club COVID-19 Rules

The club has been obliged under Government Guidance to conduct a Risk Assessment on how to reopen the club safely while minimising the risk of spreading COVID-19 to their workers or customers.

The club has undertaken a COVID-19 Risk Assessment in conjunction with the staff and whilst not formally reviewing it EHDC have indicated it meets the requirements of the obligation to undertake an assessment though changes may be needed to it in the future as we adapt to new working practices or Government Guidance or Regulations related to COVID-19 change. Such changes, where applicable, will be included on this page.

It is important to point out that the changes to club working practices and rules contained herein are specific to COVID-19 risk mitigation, all other club rules, unless they are in contravention of a COVID-19 rule, remain in force.

The following information is taken from the Risk Assessment which has been approved by the Managing Committee and an Employee Representative.

What are the Hazards? – Infection spread from surfaces and equipment infected with COVID-19. Infection spread by staff or customers with symptoms of COVID-19.

Who might be harmed and how? – Staff, Customers, Suppliers, Visitors from surfaces and aerosol transmission.

Social Distancing It is important for anyone who enters the club; staff, customer, supplier, etc. remembers that the following Social Distancing rules are still applicable – Indoor gatherings should only occur in groups of up to two households (or support bubbles) while outdoor gatherings should only occur in groups of up to two households (or support bubbles), or a group of at most 6 people from any number of households. It is illegal to gather in groups of more the 30 people.

Signage in the entrance and throughout the building will advise customers of the Social Clubs Social Distancing rules within the premises (premises include our outside areas). Failure to observe Social Distancing and other Club Behaviour Rules will result in service not being provided and potential disciplinary action including barring.

Customers will be encouraged by staff to use outside areas for seating (rear car park will be closed for vehicles at weekends to allow for more seating). They are also to be advised that in the event of adverse weather conditions they cannot seek shelter indoors unless social distancing and venue limits can be maintained.

Smoking and Vaping will forthwith be banned in the fenced area immediately outside the Pool Room door to the covered area on the left and to the end of the Pool Room on the right up to the fencing.

Customers may stand in groups – provided social distancing rules are adhered to – outside but must be seated inside.

All indoor and exterior tables will be laid out so as to adhere to the 2m distancing rules, there is no reason or justification for reducing the 2m distancing in public areas other than in the toilets. Please do not move any club furniture, it has been laid out in accordance with Social Distancing rules and must remain where it is.

Snooker tables and pool table will not be available – potential problems identified due to social distancing and need for regular ball cleaning.

Games machines and Juke Box will not be available due to the need for constant cleaning of surfaces and buttons used to operate.

Initially the only TV showing sport will be the new 65″ flat screen in the Function Room as this room offers the most space to socially distance more people at tables. You must be sat at a table to watch the TV, you may not stand in the room.

TV(s) and Sky Boxes will only be operated by staff using the relevant remote control which will be cleaned immediately after use.

For the time being no events; private or public, will be allowed this includes Thursday Bingo and Monday Quiz.

The kitchen is not available and out of bounds to everyone other than staff.

Customers with children are responsible for keeping them under close supervision and with them at all times and they also need to follow social distancing rules.
All pets (dogs essentially) must always be on tight leads both inside and outside, away from other customers, other dog’s and staff and off the furniture.

Toilets Customers may wish to wear their own face coverings when using the toilets as 2m social distancing is very challenging.

Access to the toilets will be via the rear corridor either from the Pool Room or Function Room. The rear corridor may only be used to access or leave toilets or for staff to access the cellar and kitchen, it may not be used to navigate around the premises. Restricted Entry signs will be placed at the Pool Room and Function Room doorways to the corridor.

Only 3 urinals will be available in the gents, the others will be tapped off to aid with social distancing.

Hand driers will be disconnected and paper towels provided to reduce aerosol transmission. Additional bins with bags are installed in the toilets, please use them and ensure your used hand towels are properly deposited in them.

Toilet, and other, bins will be regularly emptied and a new bag added. Rubbish will be immediately disposed of in the skip.

Windows will be opened and extractor fans on in both Ladies and Gents toilet to increase ventilation flow.

Toilets will be regularly cleaned with disinfectant; doors, tap handles, cistern handles, baby changing mat, etc.

Cleaning (General) Signage and posters will be displayed to increase awareness of good hand washing techniques, the need for increased frequency, avoid touching your face and to cough or sneeze into a tissue (and bin it) or into your arm if a tissue is not available. Generally, refrain from touching surfaces.

Hand sanitiser will available within the club in addition to in the toilets.

All internal and external doors (excluding designated fire doors) will be wedged open and windows opened to increase ventilation flow throughout the building and reduce surface contact.

Frequent cleaning of work areas, equipment, objects and surfaces that are regularly touched or between use; counters, tills, credit card machine, etc. will be undertaken by the staff in addition to clearing and cleaning tables, chairs and other surfaces between customer use.

Customers will be asked to return used glasses to the corner of the main bar for collection and cleaning by staff. They should not hand in glasses at service points or leave elsewhere and not collect glasses used by others.

Employee Safety Tables have been placed on their sides in front of the main bar to aid social distancing of staff from customers and stop customers congregating near the bar.

Screens have been installed across service area’s of the bar – Function Room & end of Main Bar with single servicing opening. These are the only points of service from the bar and at times you may have to queue (Socially Distanced) and wait to be served. Please queue in accordance with instructions from staff.

Ideally contactless payment would be appreciated from customers. If cash is handled staff will have to immediately wash and sanitise their hands before being able to continue with service. Staff will not be able to swipe Members Cards but will be able to access details; accounts, points, etc, via the till terminal.

Forthwith Vaping is banned indoors to reduce possible aerosol transmission.

Customer Safety On arrival customer will be asked for their name and a contact number, and those of their fellow guests. Names will be recorded and held for 21 days to aid with NHS Test and Trace.

Ideally contactless payment would be appreciated from customers. If cash is handled staff will have to immediately wash and sanitise their hands before being able to continue with service. Staff will not be able to swipe Members Cards but will be able to access details; accounts, points, etc, via the till terminal.

Customers will be asked to return used glasses to the corner of the main bar for collection and cleaning by staff. They should not hand in glasses at service points or leave elsewhere and not collect glasses used by others.

The only TV showing sport will be the new 65″ flat screen in the Function Room as this room offers the most space to socially distance more people at tables.

Customers are requested not to unduly raise their voices due to the potential of the increased risk of transmission of COVID-19 via aerosol transmission.

To aid in keeping normal conversation levels down sport commentary on the TV will be reduced and if necessary it will be muted if sound levels from customers are deemed too loud or unruly.

No ‘communal’ singing or dancing will be allowed on the premises – this is applicable both indoors and outdoors on club land.

Any customer who exhibits COVID-19 symptoms will be excluded from the premises for a minimum of 14 days.

No customer should come to the club if they have been in contact with someone who has COVID-19 symptoms and is advised to self-isolate for at least 14 days.

Posters and notices will be displayed throughout the premises detailing the Social Club Rules relating to COVID-19. All other club rules, unless they are in contravention of a COVID-19 rule, remain in force.

Failure to abide by the Social Club Rules could lead to a withdrawal of service, or disciplinary action.

The police and local authorities have the powers to enforce requirements in relation to social distancing and may instruct customers to disperse, leave an area, issue fixed penalty notices or take further enforcement action.

Customers should be prepared to remove face coverings if asked to do so by police officers or staff for the purpose of identification.

Forthwith Vaping is banned indoors to reduce possible aerosol transmission.