Grayshott Social Club GDPR Privacy Policy

On 25th May the UK is changing the data protection privacy legislation, introducing the General Data Protection Regulation (GDPR), it is hugely important to us that you are in control of the personal information you share with us which is why we are publishing this Privacy Policy.

What information we have and where we get it: We obtain all of your personal information from your Membership Application Form. Your full name, address, and date of birth are required by us to satisfy Grayshott Social Club and CIU rules, your telephone numbers and e-mail address are optional to provide. This data is transferred to a digital membership database, the membership application forms are stored by the Club.

How we use your information and why: – We use personal information to maintain contact with our members for Club administration purposes by telephone, e-mail or letter. In addition members have the option to receive e-mails for Club administration purposes (e.g. notices of Meetings, changes of Club rules) and for notification of upcoming events at the Club.

Who we share your data with and why: – We will not share your name, address, date of birth or telephone numbers with third parties unless legally required to do so. If you have opted to receive e-mails from us your e-mail address will be shared with a third party, MailChimp our website and e-mail management partner, whose own privacy policy can be viewed here: https://mailchimp.com/legal/privacy/.

Your choices and rights: –
Your Choices:
You have choices over how your personal information is used including:

  • Where you have given us your consent to send you e-mails, you can withdraw it by following the unsubscribe instructions in any of the emails we send you or contact us and we will do it for you. There is nothing you need to do to continue receiving e-mails.
  • We are required by Grayshott Social Club and CIU rules to maintain full membership details – name, current address and date of birth. You can opt for us not to hold these details but this will entail you surrendering your Membership.

Your Rights:
You also have rights over how your personal information is used including:

  • The right to object to our processing of your data.
  • The right to request that your information be erased or restricted from further use.
  • The right to request a copy of the information we hold about you.
  • The right to correct, amend or update information you have given us.

Please contact us if you wish to exercise any of these rights.

Looking after your information: –
We have security measures in place to protect your information. The security measures we use will depend on the type of information collected. We only keep your information for as long as required for the purposes outlined in this policy and for any legal purposes for which we are obliged to keep the information. We will securely delete your information when it is no longer required for these purposes.

Contact: –
Andy Smith, Club Secretary, Grayshott Social Club, Hill Road, Grayshott
Telephone: 01428 604041
E-mail: grayshottclub@btconnect.com